Run the home. Care for the child. Grow the team.— one platform.
Everything it takes to run a UK children's home — the operation and the child's record — in one calm system, managed home by home. Set up for your regulator: Ofsted, Care Inspectorate Wales, the Care Inspectorate or RQIA.
Free until your home is registered. Then one monthly price per home, nothing per user.
Built only for UK residential children's homes.
- Overview
- Inspection ready
- Staff files
- Rotas
- Timesheets
- Compliance
- Home finance
Today at Church View
Top gap: DBS check not recorded · Staff files · 6 days open
In date
1 needs attention
Illustrative product preview
The problem
Children's home admin should not be scattered across spreadsheets, WhatsApp, folders and memory.
Recruitment & onboarding gets messy
References sit in inboxes, interview notes live in someone's drawer, and the new starter's file is still half-built on day one.
→ With Careframe: every applicant tracked inside one staff file, from first interview to active — nothing dropped in the handover.
Staff compliance gets missed
The DBS, PVG or AccessNI tracker is a spreadsheet, training certificates are in a filing cabinet, and an expired check surfaces the week the inspector visits.
→ With Careframe: missing documents and expiring checks — including training certificates held on the staff file — surface with reminders before they bite.
Homes need clear oversight
Directors and Responsible Individuals piece the picture together from phone calls, emails and a different format for every home.
→ With Careframe: Directors, Responsible Individuals and managers see what needs attention across every home, on one screen.
One platform, three jobs
Everything a children's home does — in one place.
A children's home does three things every day: it runs the operation, it cares for the children living there, and it grows the team around them. Careframe runs the first two today — one system, one login, one source of truth — and the third is on its way. It adds up to a home whose evidence is always to hand.
Run the home
The whole operational side runs itself — staff files, rotas, timesheets, compliance and finance — so the office work stops eating your day.
The automated Staff File Builder — set your forms once, and every staff file builds itself.
Illustrative
Care for the child
Every daily log, incident, plan and the child's own voice — held together as one record, not scattered across folders and WhatsApp.
One connected record per child — from daily life to risk to ‘all about me’.
Settled morning, attended school, calm evening.
“I want to see my brother more often.”
Illustrative
Grow the team
Coming soonTraining is being built into Careframe rather than bolted on. The Training grid and one in-house course already sit in Staff files; the course library is still to come.
The course library is not built yet — so you are not paying for it, and we are not pretending you have it.
What we are building
- Course catalogue
- Bespoke courses
- Assign & track
- Renewals & reminders
Planned, not shipped. No date promised.
Why it all matters
It all adds up to one thing: you're always inspection-ready.
Running the home and caring for the child feed one live picture: Inspection ready, which reads your own records and lists the gaps an inspector would find today. So when your regulator calls, the evidence is already gathered, signed off and date-stamped — and day to day, your team spends less time proving care happened and more time giving it.
See how readiness worksInspection pack — one click
Export pack- Staff files
- Compliance
- Rota
- Sign-off audit
Evidence readiness, not a predicted grade · illustrative
Run the home
The operational backbone of the home — in one place.
Everything it takes to run a children's home day to day, built so the work flows from one place to the next. Hours move from the rota into timesheets. Documents land in the right staff file. Compliance items carry their own evidence. Requests, the calendar and the weekly budget all live in the same system the team already opens every morning.
Staff files
One file per person, from first interview to leaver — documents, checks, approvals and expiries, all tracked.
Rotas
Build rotas around each home's staffing model, with coverage gaps flagged before they happen.
Timesheets
Hours flow straight from the rota, with mistakes caught before they reach payroll.
Compliance
A pre-built catalogue with reminders, sign-off and evidence attached to every item.
Requests
Log repairs and purchases, and track what's open and what's urgent.
Calendar
Appointments, school runs and key dates for the home, all in one place.
Home finance
One running house balance, with balance checks agreed by a second manager, the home's own receipt rule and a clothing allowance for each child.
Messaging
Keep the team's conversations together, per home, instead of scattered across phones.
Applicants
A branded apply link feeds a company inbox; route an applicant to a home, and hiring them opens their staff file.
Search
Press ⌘K anywhere and type what you mean — 'emma dbs' goes straight to her DBS check, if you are allowed to see it.
The automated Staff File Builder.
Set your forms once. Careframe builds every person's staff file for you — automatically.
From first interview, through induction and probation, to ongoing supervisions, Careframe assembles the whole file as the employment lifecycle moves forward. A form builder that runs the entire file end to end: the right checks at recruitment, the induction logs and probation reviews on their due dates, the supervisions on schedule — every form created, sent, tracked and filed in the right place. Nothing chased. Nothing assembled by hand. Nothing missed at inspection.
You design the forms. Careframe builds the file.
Set once, applies to everyone
Configure your home's checklist and forms a single time. Every new staff file is built from it automatically.
The file builds itself over time
Induction logs, probation reviews and supervisions appear as scheduled tasks on the right dates — no one has to remember to create them.
Inspection-ready by default
Because the file is assembled as you go, it's complete and in order when it's asked for — not reconstructed the night before.
- InterviewautoInterview recordApplication form
- OnboardingautoIdentity checkDBSReferences ×2Suitability decision
- InductionautoInduction logsPolicies signed
- ProbationautoMonth 2 reviewInduction logs
- ActiveautoCertificate expiryExpiry reminders
- Supervisionson scheduleSupervision · due
Illustrative product preview
Care for the child
The complete record of each child's care.
Everything the team records about a child living in the home, held together as one connected record. Daily life, plans, risks, incidents, medication and the child's own voice — written once, in the right place, and always to hand when it matters. The independent visit, the quality-of-care review and the return-home interview carry your regulator's own names, chosen when you set the home up.
Daily logs & handovers
Capture daily life and pass a clear, read-receipted handover between shifts.
Incidents & significant events
Record incidents and significant events: the write-up, the manager's sign-off and the talk with the child, each one recorded and dated.
Body maps
Mark and date injuries or marks on a clear body map, attached to the record.
Key-work / 1:1 sessions
Plan and log key-work sessions and one-to-one time against each child's goals, with a keyworker report.
Six kinds of plan, in one place
Placement plan, care plan, risk assessment, behaviour support, education/PEP and family & contact — each with goals you can track.
Missing-from-care & return interviews
Log missing-from-care episodes and capture the return-home interview that follows, named the way your regulator names it.
Medication (MAR)
A medication administration record per child, with scheduled rounds, PRN and staff medication competency.
Independent visits
Run the independent visit on its own cycle, with overdue and due-soon flagged.
Quality of care reviews
Build the periodic review with the evidence attached, and record who the home sent it to.
Statement of Purpose & Children's Guide
Hold both documents in the app, reviewed on the rhythm your home sets, instead of in a folder somewhere.
Your own forms and procedures
Build the home's own care forms — including body maps, photos and tables — and the procedures that chase them.
Admission to discharge
An admissions inbox, the placement story, belongings, the child's money, and a proper discharge.
Child voice & 'all about me'
The young person's own words, wishes and story — and a record that they were listened to.
Family & professional contact logs
Track contact with family and professionals — who, when and what was agreed.
Young person · room 2
All about me
Settled morning, attended school, calm evening. Notes passed to night staff.
Re-engage with education
Medium · current
2 · last 12 May
dated
- Morning round
- Evening round
Social worker call · review date agreed
“I want to see my brother more often.”
Illustrative product preview
One child, one record — so the team spends less time writing things up twice and more time with the children.
Grow the team · Coming soon
The third door is being built. Here is what is behind it today.
Training is the third part of the platform, and most of it is still to come. Two things work now. One in-house course, Day-to-day recording, can be given to staff, taken, marked and filed on their staff file. And the Training grid in Staff files reads every certificate off every file, so the whole team's training and its expiry dates sit on one page.
The course library is not available today.
What Careframe sells today is running the home and holding the child's record. If training courses are the thing you most need right now, say so on a demo call and we will tell you straight whether Careframe is the right fit yet.
On the roadmap
Course catalogue
A library of courses the home can assign, with the mandatory ones marked.
Bespoke courses
Ask for a course written for the way your home works, with a first draft within two working days, alongside the catalogue.
Assign & track
Give any course in the library to a person or a whole team and see who has finished it.
Renewals & reminders
A nudge before something lapses, rather than a discovery afterwards.
Planned, not shipped. We are not putting a date on it until the work is underway.
In the meantime, each training certificate is held on the person's staff file with its expiry date, the Training grid shows the whole team on one page, and an expiring certificate shows up in the home's compliance picture. That much works today, in Staff files, which are live.
Director view
Every home on one screen.
For Directors and Responsible Individuals, Careframe brings every home into a single view. Inspection-ready gaps, compliance, staffing, requests and the weekly budget for all your homes side by side — worst first, never averaged into one meaningless number — so you see where attention is needed without opening a single file. Spot the home that's slipping, drill straight into it, and act.
All homes, ranked
Your homes ordered by what needs attention — gaps to fix first, then the number of gaps. Never an average, and never a predicted grade.
Drill into any home
Click through from the overview into that home's inspection-ready gaps, compliance, requests, finance or care records in one step.
Only what you may see
An area you are not given at a home is marked “not shown to you” and left out of that home's counts — the cross-home view never leaks a record the per-home permissions would refuse.
Built for the RI's regulatory oversight, not just a management dashboard.
Illustrative product preview
Inspection-ready
Get organised, so you can be there for the children.
Careframe takes the weight of compliance and paperwork off your shoulders and keeps it organised — so when an inspector arrives, the evidence is already assembled, and the rest of the time your team is with the children instead of at a desk proving care happened.
Readiness in Careframe means your evidence is organised and to hand. It is not a score, not a predicted grade and not a judgement of your home — Careframe has no opinion about how an inspection will go. It lists what is in place and what still needs attention, and every gap opens the record it is about.
One page: every gap an inspector would find today.
Inspection ready reads your home's own records across care, compliance, rotas and staff files and lists the gaps. Nobody types anything new. Each gap says who deals with it, how long it has been open, and opens the record it is about — and it appears on the manager's front page, in the sidebar and in the Director's cross-home view.
7 gaps to close
2 to fix first9 of 12 areas in orderDown from 11 on 1 October
- Sam — 2 pre-start checks outstandingFix first
Safer recruitment · Manager · open 3 days
- Fire alarm test not recordedFix first
Health and safety checks · Deputy · open 9 days
- Jo — supervision dueAction needed
Supervision and probation · Manager · open 2 days
- Saturday night not yet coveredNeeds a look
Staffing cover · Deputy · open 1 day
Twelve areas, grouped the way you would fix it — fix first, then action needed, then what needs a look. Each area notes, quietly, which of your regulator's judgement headings it sits under. The heading is never coloured: a red or green on a judgement would read as our prediction of it, and it is not.
One row per person, worst first — “Sam: 2 pre-start checks outstanding”, not thirty separate lines. Each row names who deals with it, how long it has been open, and opens the record behind it.
A trend, checked every night — a nightly snapshot means you can see “seven gaps, down from eleven” rather than guessing. Areas you cannot open on your permissions say “not shown to you” and stay out of the count.
The evidence pack, in one click.
One button builds a labelled zip for the home: your compliance items and their sign-off history, the staff list with a page per person, the rota for the window you pick, the last thirty days of activity, and a readiness cover sheet — as spreadsheets and as tidy PDFs, with a README that says what is in it, and the home's figures for the period. It is built from the records you keep every day, so it is never a last-minute scramble.
Inspection pack
Export pack- Staff files
- Compliance
- Rota
- Sign-off audit
Illustrative product preview
Plain about the edges: the pack is a snapshot, the download link lasts 24 hours and then the copy is deleted, and where a category runs to hundreds of records the spreadsheet is the complete list while the PDFs cover the top of it. It deliberately leaves out children's care records — those are shared through the inspector portal below, with consent, not posted in a zip.
Inspector portal
Give the inspector their own front door.
Instead of printing a box of paper or handing over a login, you issue a time-limited pass. The inspector gets their own signed-in view of the home's records, with their own search — and you get a log of every pass issued and every record opened.
A pass, not an account
Issued from inside the app, scoped to the home, and it expires. No shared password, and it cannot be forwarded into your staff's view of the app.
You decide what is behind it
Home records and documents by default; a child's records need a deliberate consent step, recorded against the pass.
Every open is logged
The per-pass log shows what was looked at and when — which is also your evidence that access was controlled.
Four nations, four regulators — chosen when you set the home up.
Careframe is not an England product with the other three bolted on. You pick your regulator during set-up — Ofsted, Care Inspectorate Wales, the Care Inspectorate or RQIA — and that choice sets the words across the app: what the independent visit and the quality-of-care review are called, how a return-home interview is named, the bank holidays on the rota, and whether a staff file asks for a DBS, a PVG or an AccessNI check. The starting reminders it sets are the home's own to change.
Careframe organises your evidence. It is not legal advice and it does not certify you against any regulation: you know your own regulator, and the app records what you did.
Set up yourself
Set up your home in an afternoon. No consultants, no setup fees.
Sign up, answer three short questions about the home, and it is open. Next in set-up then walks you through the settings that matter, one at a time, with sensible defaults already in place. No onboarding team to book. No setup fee. No waiting.
No setup fee · No consultants- 1
Sign up
Your name, your company and your first home. You are the Director, signed in straight away.
- 2
Open the home
Three short steps: the address, the regulator — Ofsted, Care Inspectorate Wales, the Care Inspectorate or RQIA — and a review. The regulator sets the wording across the app.
- 3
Next in set-up
Eight steps in the sidebar until they are done — your first staff member, the rota, file checks and the rest — each one a settings page you can keep as it is.
- 4
Start using Careframe
A short tour of the sidebar the first time each person arrives, and you are running the home.
Security & data
Designed for safe, home-specific data boundaries.
Careframe keeps each home's data separate in the database itself, not just in the screens above it. Add role-based permissions per home and per module, and an audit trail that cannot be edited, and people see what they should — and only that.
The detail lives in our Privacy Policy and Data Processing terms.
Home-by-home data boundaries
Each home's records are separated at the database level.
Role-based access
People see only the homes and modules they're given.
Audit trail on every change
An append-only history of who did what, and when.
Manager approval workflows
Key records carry sign-off, not silent edits.
Two-step sign-in
Turn on an authenticator app per account, with recovery codes. Once it is on, every new session asks.
Time-limited inspector access
Inspectors get an expiring pass, not an account — and every record they open is logged.
Careframe runs on Vercel and Supabase, which provide the hosting, encryption in transit and at rest, and backups. Our application servers run in the EU. We hold no security certification and do not claim one. More on how Careframe is built.
Built with UK children's home operations in mind.
Pricing
Simple monthly pricing. No strings.
One price, by the size of your home. Everything included. Pay monthly, cancel any time.
No strings attached
Free until you're registered.
Opening a new home? Careframe is free until you're registered with your regulator — Ofsted, CIW, the Care Inspectorate or RQIA. Set everything up while you wait, and only start paying once you're live.
Start setting up — free →Two products today. One subscription.
Other providers sell these separately. Careframe's one price covers running the home and the child's record; the third is being built and is not part of what you pay for today.
Run the home
Staff files, applicants, rotas, timesheets, compliance, requests, calendar, home finance, messages, analytics, reports and the staff phone app.
Care for the child
Daily logs, handovers, Quick record, plans, risk, incidents, medication, outcome check-ins, the development plan, independent visits and quality-of-care reviews.
Grow the team
Coming soonThe course library is not built, not available, and not something you are paying for today. What is planned.
Nothing sold separately. No add-ons. No per-user fees.
Group pricing.
Every home you add brings the price down — for all of your homes.
10%
off every home
2–3 homes
15%
off every home
4–6 homes
20%
off every home
7+ homes
Running ten or more? Talk to us.
No one-to-three-year contracts. No setup fee. Just a monthly subscription you can cancel any time.
See the whole platform in one short demo.
Book a short demo and we'll show you the platform end to end — running the home, the child's care record, the Inspection ready page, the Director's cross-home view and the one-click evidence pack — all in one place, built only for UK children's homes. We will also show you what is not built yet, so you can judge it honestly.